Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. They are seeking a Business Intake Coordinator to manage client implementations on electronic billing systems and liaise with attorneys, clients, and vendors to ensure compliance and timely completion of billing processes.
Responsibilities
- Manages and tracks all client implementations on applicable electronic billing systems
- Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirements
- Monitor all active matter transitions to e-billing, prioritizing and ensuring their timely completion
- Identifying and documenting compliance requirements for each client’s e-billing process
- Coordinating client guideline review and implementation
- Reviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved
- Follows up with partners, secretaries, and clients, as appropriate, to obtain the required information
- Assesses implementation process for improvements and possible efficiencies
- Participating in firm-wide and departmental compliance projects and initiatives
- Performing other duties as assigned
- Processing write-offs per Firm policy
- Assistance with the creation and distribution of daily, weekly, monthly reports
Skills
- Bachelor's degree and internship/work experience or 1-3 years' experience in legal e-billing may substitute for education
- Intermediate knowledge of Microsoft Excel and Outlook
- Strong reading comprehension, analytical and problem solving skills
- Ability to exercise proper judgment
- Ability to produce detailed and accurate work products
- Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements
- Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients
- Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature
- Ability to identify issues and oversee the execution of resourceful solutions
- Willingness to learn and develop new skills
- Knowledge of legal billing and Middleware systems
- Experience in project management
- Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.)
Benefits
- 401(k) retirement savings plan
- Medical
- Dental
- Vision
- Disability
- Life insurance
- 401k match
- Generous PTO plan
- Access to corporate discount plans and other benefits
Company Overview
- Wilson Elser is the preeminent defense litigation firm in the United States. It was founded in 1978, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is http://www.wilsonelser.com.