Job Description:
• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
• Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
• Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready.
• Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with strong executive presence and clarity.
• Serve as the primary point of contact between executives and internal leaders, external partners, and vendors.
• Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
• Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
• Build and continuously improve systems, templates, and processes that enhance executive productivity.
• Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
• Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
Requirements:
• Exceptional calendar management, prioritization, and organizational skills.
• Strong written and verbal communication with an ability to draft clear, concise executive-level messaging.
• Demonstrated judgment, professionalism, and ability to handle confidential information.
• Excellent project management skills: you keep things moving, even without explicit direction.
• Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
• Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
• High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
• Background in startups, healthcare, technology, or complex operational environments.
Benefits:
• Applicants must be based in the United States.