Position Summary:
The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role involves a wide range of tasks including managing schedules, organizing meetings, preparing reports, and handling information requests. The ideal candidate is organised, detail-oriented, and able to multitask in a fast-paced environment.
Key Responsibilities:
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Greet visitors and handle incoming phone calls and emails professionally
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Schedule and coordinate meetings, appointments, and travel arrangements
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Maintain filing systems (physical and electronic)
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Prepare and edit correspondence, reports, and presentations
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Order office supplies and manage inventory
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Assist in onboarding new employees and coordinating internal communications
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Handle confidential information with integrity and discretion
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Perform basic bookkeeping tasks or work with accounting software (if required)
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Support team members and executives with various administrative tasks
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Manage calendars and send reminders for meetings or deadlines
Skills & Qualifications:
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Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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Excellent verbal and written communication skills
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Strong organisational and time management abilities
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Ability to work independently and as part of a team
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Attention to detail and problem-solving skills
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Experience with office equipment (printers, copiers, etc.)
Preferred (but not always required):
- Experience with CRM, HR software, or cloud-based tools (e.g., Google Workspace, Slack, Zoom)
- Knowledge of industry-specific processes (e.g., legal, medical, education, finance)