GovDocs is a company focused on employment law compliance solutions. The Accounts Receivables Clerk is responsible for managing Accounts Receivable functions, ensuring timely processing of customer invoices and collections, and maintaining positive cash flow while supporting overall accounting operations.
Responsibilities
- Process daily invoicing and resolve issues as needed
- Process transactions in third-party software (e.g., Ariba, Coupa) and work with Client Services to modify customer orders
- Process and manage customer invoices through designated online platforms and other financial systems to ensure accurate and timely billing
- Review AR aging reports regularly and follow up on overdue accounts based on aging buckets to maintain healthy cash flow
- Generate and manage finance-related tickets in Salesforce to communicate and coordinate with other departments for issue resolution
- Contact customers regarding outstanding balances, provide account statements, and resolve discrepancies in a professional and timely manner
- Provide backup support for the accounting team
- Successfully uploads all monthly invoices in a timely manner
- Assist in organizational and documentation maintenance within financial systems and shared platforms (The Doc, Asana, G Drive)
- Support accuracy and timeliness of month-end close activities and reconciliations
- Provide ERP (SAGE) support for staff inquiries and process troubleshooting
- Collaborate cross-functionally to develop and improve financial processes, ensuring accurate invoices, payment, and reporting workflows
- Maintain process documentation and implement best-practice controls for accounts receivables
- Serves as Accountants back-up that may include AR payment applications and Accounts Payable related activities
- Review accounts for discrepancies and resolve issues promptly
- Partner with client services, product delivery, and business systems teams to facilitate daily transaction processing and resolve issues
- Respond promptly to customer inquiries regarding payments, invoices, and account reconciliations
- Deliver high-quality, detailed invoice support and reporting to meet client needs
Skills
- Associate's degree in accounting, Finance, or related field
- 0-2 years of accounting, collections, and/or related experience
- Proficiency in utilizing online portals to manage invoices and account information efficiently
- Microsoft Office (Excel knowledge preferred)
- Strong analytical, organizational, and critical thinking skills with high attention to detail
- Ability to work collaboratively across teams and communicate effectively with non-finance partners
- Self-aware, with a good sense of humor, motivated by team and company results over hierarchy or title
Benefits
- Paid vacation, holidays, and volunteer time
- Medical, dental, and vision coverage
- 401(k) plan with employer match
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- On-site gym
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
- Work from home
Company Overview
GovDocs is a leading provider of employment law compliance solutions, empowering HR professionals to navigate complex, location-specific labor law postings, minimum wage requirements, and paid leave laws. It was founded in 1999, and is headquartered in St Louis, Missouri, USA, with a workforce of 51-200 employees. Its website is https://www.govdocs.com/.
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