Medical Scribe VA - Freelance, Remote
About the ClientThe client is a leading, multi-location outpatient physical therapy practice in the U.S. specializing in orthopedics, sports, and manual therapy. They combine hands-on treatment with individualized exercise programs to help patients recover from injuries, manage pain, and return to active lifestyles. Their team values evidence-based care, ongoing education, and a patient-centered approach. Why does this role exist?This role exists to free clinicians from documentation burden so they can focus on hands-on patient care. By providing real-time scribing and accurate EHR entries, the EA–Medical Scribe ensures records are complete, compliant, and billing-ready. The position supports clinic efficiency, improves care continuity, and shortens turnaround time for charts, letters, and insurance-related documentation. The Impact you’ll make Real-time EHR Documentation • Accurately document patient encounters directly into the EHR during or immediately after visits • Capture relevant history, objective findings, assessments, treatment plans, and outcomes in clear, structured notes • Use clinic templates and standards to ensure notes are billable, compliant, and ready for provider sign-off Clinical Correspondence & Records • Prepare and edit patient notes, visit summaries, progress reports, and letters to referring physicians • Maintain consistency of records across encounters and ensure timely chart updates • Organize and track outstanding documentation for provider review Billing & Insurance Support • Assist with documentation needed for medical necessity, insurance authorization, and claims support • Enter or verify coding-related details (ICD/CPT as directed) and resolve documentation gaps that impact billing • Coordinate with admin staff to ensure clean claims and reduce rework Data Quality, Timeliness & Compliance • Perform accuracy checks for patient identifiers, visit details, and plan of care before submission • Adhere to HIPAA and clinic privacy/security protocols at all times • Meet same-day or agreed-upon turnaround times for chart completion Collaboration & Communication • Communicate clearly with U.S.-based providers and admin teams during working hours • Flag urgent issues, clarify missing information, and respond promptly to requests • Support end-of-day reconciliations and carry-forward tasks to keep workflows current Skills, Knowledge and Expertise Required: • Proven experience as a medical scribe, medical virtual assistant, or healthcare documentation specialist • Strong written and spoken English communication skills • Typing speed of at least 45 WPM with high accuracy • Working knowledge of basic medical terminology (healthcare/clinical context) • Proficiency with EHR documentation and Microsoft Office (Word, Excel, Outlook), with strict adherence to HIPAA • Can commit to working 40 hrs/week, Monday–Friday, 11:00 a.m.–8:00 p.m. Eastern Time • WFH Set-Up: • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home Your Superpowers: • Proficiency with EHR data entry and workflow navigation • Strong Microsoft Office skills (Word, Excel, Outlook) • Excellent attention to detail, organization, and time management • Confident, professional communication with clinicians and staff • Active listening, note structuring, and template-based documentation • Familiarity with physical therapy, insurance, and/or patient billing (highly preferred) • Problem-solving mindset, reliability, and follow-through • Ability to work independently in a focused, distraction-free environment You should apply if… • You take pride in capturing clinical details precisely and efficiently • You thrive in fast-paced, provider-facing work and communicate proactively • You value patient privacy, follow procedures, and uphold HIPAA rigorously • You’re dependable, resourceful, and comfortable working U.S. hours • You enjoy supporting a mission-driven team that helps patients return to active lives What to expect...Work Setup: • Remote position • Must have a reliable internet connection and a quiet workspace • Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours: • 40 hours per week • Monday–Friday, 11:00 a.m.–8:00 p.m. (Eastern Time) Compensation: • $7 per hour • No benefits package included Benefits