Secretary of the Board (Volunteer)

Secretary of the Board (Volunteer) Mothers to Daughters About Mothers to Daughters: Mothers to Daughters (M2D) is a 501(c)(3) non-profit dedicated to empowering women across generations through leadership and entrepreneurship training, educational workshops, and networking opportunities. Through intergenerational mentorship and community service, M2D advances gender equality, fosters leadership, and equips women to drive social and economic change in their communities. This handbook outlines our values, policies, and operational procedures to guide team members in fulfilling our mission. Our Mission at Mothers to Daughters is to accelerate the personal and professional growth of women by connecting them with the lived experiences, authentic insights, and transformative wisdom of successful women. Through intergenerational mentorship, we foster a legacy of economic empowerment, social resilience, and impact-driven innovation, equipping women to lead, innovate, and build sustainable solutions that transcend generations. Our Vision is a world where women of all generations thrive through the power of intergenerational wisdom, driving inclusivity and gender equity for lasting global impact. By bridging generations, amplifying voices, and breaking down barriers, we aim to create a future where women are elevated to the heights they deserve—leading, innovating, and shaping a more equitable and prosperous world for all. Our Core Values at Mothers to Daughters are: • Unwavering Respect • We honor diverse perspectives and experiences, fostering an environment where every voice is valued. • We believe in mutual respect between generations, recognizing the wisdom of experience and the disruptive innovation of youth. • We encourage bold yet respectful dialogue in discussions around gender equality, relationships, and personal development. • Purpose driven-Trust • We prioritize transparency, accountability, and credibility, ensuring that our members, mentors, and sponsors feel confident in our work. • We believe trust is the cornerstone of meaningful mentorship, enabling honest, courageous conversations and impactful guidance. • We commit to upholding the integrity of our mission, maintaining the highest ethical standards in all our partnerships and programs. • Synergistic Collaboration • We recognize that transformative change happens when we work together across generations, cultures, and industries. • We actively forge alliances with organizations that align with our mission, including men’s groups working toward gender equity. • We foster a culture of dynamic knowledge-sharing, ensuring that mentorship is a two-way exchange where both mentors and mentees grow together. • Transformational Empathy • We understand that each woman’s journey is unique, committing to creating a safe space for shared experiences and personal growth. • We recognize societal and personal challenges women face and approach solutions with compassion and pragmatic action. • We champion vulnerability as a strength, encouraging open discussions about both breakthroughs and setbacks. • Impact-Driven Entrepreneurial Spirit • We believe in equipping women with the skills, mindset, and resources to take ownership of their futures—whether through career advancement, leadership, or business ventures. • We encourage innovation, agility, and adaptability, ensuring our programs evolve to meet the shifting needs of our global community. • We emphasize bold resilience, helping women break barriers, embrace risk, and lead with confidence. • Unapologetic Authenticity • We embrace and celebrate individuality, encouraging women to bring their whole selves to the table. • We champion unapologetic self-expression, ensuring that every woman’s voice is heard, respected, and amplified. • We commit to honest, transparent communication, rejecting performative feminism in favor of practical, high-impact actions that drive real change. • Future-focused Innovation • We embrace bold, transformative thinking, pushing boundaries to create solutions that redefine possibilities for women. • We leverage technology, data, and creativity to amplify mentorship, leadership, and economic empowerment initiatives. • We foster a culture of continuous learning and reinvention, ensuring that women stay ahead in an ever-evolving global landscape. Position Overview: The Secretary of the Board will play a critical role in supporting the Board of Directors by ensuring effective documentation, communication, and administration. This position requires an organized and proactive individual who can manage board-related responsibilities with a high level of attention to detail. Key Responsibilities: Meeting Coordination and Documentation: • Schedule, coordinate, and organize all board and committee meetings, in collaboration with the Board Chair. • Prepare and distribute meeting agendas, notices, and supporting documentation in a timely manner. • Record accurate and comprehensive minutes during meetings, ensuring key decisions, actions, and follow-ups are documented. • Maintain and archive all board records, minutes, and governing documents securely and accessibly. Communication and Correspondence: • Act as the primary point of communication for board members, ensuring they are informed of relevant updates and actions. • Distribute official board correspondence and manage responses as needed. • Facilitate communication between the board and other organizational committees or staff members. Governance Support: • Ensure compliance with all organizational by-laws, legal regulations, and governance practices. • Assist in the onboarding of new board members, including orientation materials and training. • Monitor and maintain records of board member attendance, terms, and commitments. Event Planning: • Organize and coordinate board-related events, such as retreats, fundraisers, and community engagements. • Manage event logistics, including venue booking, invitations, and on-site coordination. • Develop and prepare professional presentation decks for board meetings and other organizational needs. Administrative Assistance: • Support the Board Chair in preparing reports and official documentation. • Assist with special projects and initiatives led by the board, as required. Qualifications and Skills: • Previous experience in a board support or administrative role is highly desirable. • Strong project management experience, with the ability to manage multiple priorities and deadlines effectively. • Exceptional organizational skills and attention to detail. • Strong written and verbal communication skills. • Proficient in using productivity software (e.g., Microsoft Office Suite, Google Workspace) and board management tools. • Ability to handle confidential and sensitive information with integrity and discretion. • A collaborative team player with the ability to work independently and proactively. • Experience with event planning and presentation deck creation is a plus. • Familiarity with non-profit governance and board operations is a plus. Commitment • Serve at the organization for 1 year. • Ability to meet and collaborate weekly via Zoom, Google Drive, Microsoft and Slack with the team. • Ability to attend monthly Board Meetings & Team All Hands via Zoom. • Approximate time commitment: 3-5 Hours/Week What We Offer • Opportunity to make a meaningful impact in a global nonprofit organization. • Experience in a leadership role alongside the Governance Board. • Collaborative and mission-driven team environment. • Networking opportunities with professionals and leaders in the nonprofit and corporate sectors. How to Apply Interested candidates should fill out the application form and submit their resume and cover letter. Mothers to Daughters is an equal opportunity organization and encourages applications from people of all backgrounds and experiences. Mothers to Daughters is committed to providing reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact HR at [email protected]. Created at 2024-12-10 21:04:33 Updated at 2025-04-11 18:46:06 Location: Remote (International); About Mothers to Daughters: About Us Mothers to Daughters is a mission-driven non-profit organization dedicated to empowering young women by fostering mentorship and leadership opportunities. We are committed to creating a nurturing and inclusive environment where members can develop personally and professionally. As part of our dynamic and passionate team, you will play a vital role in shaping the future of our organization. Why Join Us? At M2D, you will be part of a mission-driven team committed to fostering a supportive and empowering community for women across generations. You will have the opportunity to contribute to meaningful programs and initiatives that make a real difference in the lives of women globally. More about this company: https://www.linkedin.com/company/mothers2daughters/Open positions: • Mothers to Daughters - Board Advisor(Volunteer) • Mothers to Daughters - Legal Counsel • Mothers to Daughters - Recruitment Lead (Volunteer) • Mothers to Daughters - Event Manager (Volunteer) • Mothers to Daughters - Secretary of the Board [Volunteer] • Mothers to Daughters - Executive Director • Mothers to Daughters - Volunteer