Executive Assistant

We’re a specialist recruitment firm dedicated to connecting top tier talent with the most innovative players in the technology sector. We do not just fill roles. We partner with our clients to build the teams that drive their future success.   We pride ourselves on being agile, ethical, and deeply committed to excellence. Our team is small but high performing, fuelled by a culture of intellect, proactivity, and mutual respect. We are looking for an Executive Assistant who wants to do more than just manage a diary. We want someone who wants to be a vital part of a growing business.   Role Overview   This role is not a ‘background’ role, it is a position for a driver who thinks two steps ahead and thrives in a fast-paced environment. You will be the right hand to our TA Specialist while providing high-level support to the Directors.   We need someone with high professional energy, a keen intellect, and the confidence to take initiative without being asked twice. If you are eager to grow your career and aren't shy about taking ownership, you will fit right in. Requirements 1. Administrative Support - Post job specs on the company’s applicant tracking system and publish them to various job boards. - Book pre-screening interviews for candidates and manage interview calendars. - Where applicable and authorised, book candidate interviews on behalf of clients. - Run background checks for candidates using appropriate verification platforms. - Conduct reference checks for candidates at the offer stage. - Manage and respond to various company email inboxes. - Confirm candidate attendance for interviews scheduled for the next day. - Update the applicant tracking system with relevant candidate documents provided by the recruitment team. 2. Diary Management - Provide PA support to the three Directors, including managing their diaries. - Schedule meetings, appointments, and travel arrangements. - Ensure Directors are well-prepared for meetings by providing them with necessary documents and agendas. 3. Finance and Payments - Manage and track company expenses, budgets, and spending. - Handle invoicing and payments for clients and vendors. - Oversee payroll and ensure timely and accurate payments. - Coordinate with accountants and financial advisors for tax, budgeting, and compliance matters. - Prepare financial reports for stakeholders and Directors. 4. Human Resources (HR) - Oversee employee onboarding and maintain employee contracts. - Liaise with lawyers to ensure legal compliance with employment laws and regulations. - Support employee well-being, incentives, and manage any disciplinary actions. - Maintain accurate HR records and documentation. 5. Business Administration - Maintain and optimise operational workflows and business documentation. - Liaise with lawyers to ensure legal and regulatory compliance for the business. - Handle day-to-day operational logistics and business needs.   Skills & Qualifications - Organisational Skills: Strong ability to multitask and prioritise effectively. - Financial Management: Experience managing budgets, invoices, payroll, and financial reporting. - HR Knowledge: Familiarity with HR processes. - Administrative Expertise: Proven experience in admin and diary management. - Communication: Excellent verbal and written communication skills. - Proactive: Able to anticipate the needs of the team and act independently. Experience - At least 2 years of experience in a similar role. - Experience handling financial and HR-related tasks. - Strong attention to detail and excellent time management skills. - Ability to maintain confidentiality and discretion. Who You Are - Intellectually Curious: You don't just complete a task; you want to understand the reasoning behind it to do it better next time. - Proactive and Confident: You identify gaps before they become problems and aren't afraid to push back or ask questions to ensure clarity. - Resilient: You handle pressure with a calm, organised approach and can pivot quickly when priorities shift. - Tech-Savvy: You have a mastery of modern office tools and are excited to learn new software. Benefits - A flexible and collaborative work environment. - Opportunities for growth within a fast-growing company. - Competitive salary and flexible working arrangements. - A supportive team that values creativity and initiative.