Fiore & Sons, Inc. is seeking a detail-oriented Construction Records Specialist to support our project and office operations. This role is responsible for maintaining accurate construction records, organizing project documentation, and ensuring information is properly tracked and accessible throughout the project lifecycle. The ideal candidate is organized, reliable, and comfortable working with construction-related documentation and internal systems.
Key Responsibilities
Maintain and update project files, including contracts, change orders, permits, invoices, and reports
Track and record project-related information such as costs, materials, labor hours, and equipment usage
Review documents for accuracy and completeness before submission or filing
Organize digital and physical records in accordance with company standards
Assist project managers and office staff with retrieving project information
Ensure timely processing of documentation related to ongoing construction projects
Support compliance by maintaining required regulatory and safety records
Qualifications
High school diploma or equivalent (associate degree preferred)
Previous experience in construction administration, records management, or office support
Strong attention to detail and organizational skills
Proficiency with spreadsheets, databases, and document management systems
Ability to manage multiple tasks and meet deadlines
Preferred Skills
Familiarity with construction terminology and workflows
Experience working with job costing, purchase orders, or invoicing
Strong communication skills and a team-oriented attitude