M&T Bank is a financial institution seeking an Administrative Assistant I for their Hauppauge, NY office. The role involves providing basic secretarial and administrative support to non-executive employees, including managing office tasks, scheduling appointments, and ensuring compliance with operational standards.
Responsibilities
- Performs routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communications
- General office management duties including management of supplies and organization of supply spaces, facilities issues, acting as liaison to building management, greeting & directing visiting employees, clients, and vendors
- Schedule appointments and maintain calendar for manager
- Greet clients and visitors at front desk and perform clerical tasks such as mail distribution and filing
- Schedule meeting rooms and make transportation arrangements as needed
- Prepare disbursements and billings for approval
- Maintains financial expense records
- Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies
- Promote an environment that supports belonging and reflects the M&T Bank brand
- Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable
- Complete other related duties as assigned
Skills
- High School diploma or GED
- One year work experience
- Microsoft office suite skills
- Strong written & verbal communication skills
- Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines
- Self-starter who takes initiative
- Strong critical thinking & problem-solving skills
- Experience with general office management, reception desk, and administrative related duties
Company Overview
- Great companies have an enduring sense of purpose. It was founded in 1856, and is headquartered in Buffalo, New York, US, with a workforce of 10001+ employees. Its website is http://www.mtb.com.
Company H1B Sponsorship
- M&T Bank has a track record of offering H1B sponsorships, with 116 in 2025, 113 in 2024, 84 in 2023, 103 in 2022, 42 in 2021. Please note that this does not guarantee sponsorship for this specific role.