Experienced Real Estate Executive Assistant (Remote Position)

The Offer • Opening within a company with a solid track record of success • Opportunity to make a positive impact • Flexible working options Ideal Candidate Key Responsibilities: Real Estate Administrative Support • Monitor and respond to client emails and inquiries from other agents. • Maintain and organize transaction files. • Liaise with a transaction coordinator during contract-to-close phases. • Schedule showings, inspections, and other appointments as needed. • Manage CRM updates and communication workflows. Property Management • Manage seven long-term rental properties (mixture of personal and family-owned). • Coordinate repair and maintenance requests with vendors. • Schedule recurring services (e.g., pest control, HVAC maintenance). • Handle tenant communications and issue resolution. • Maintain a master schedule and property logbook. Executive Assistant Duties • Manage and organize the executive’s calendar. • Prioritize tasks based on availability and urgency. • Handle communication and follow-ups with various stakeholders. Personal & Family Assistant Duties • Schedule family appointments (e.g., pediatricians, dentists, dry cleaning). • Manage online orders including Instacart pickups and deliveries. • Aid with meal planning • Assist with household coordination tasks. • Book personal and family travel, including flights, hotels, itineraries, and check-ins. Social Media Management (Optional but Preferred) • Create, schedule, and publish content on Facebook and Instagram for real estate brand. • Engage with followers and manage DMs professionally. • Provide light branding and copywriting support. Work Schedule & Expectations: • Full-time position (40 hours/week) with flexible hours. • Must be available for coordination in U.S. Central Time Zone. • Monthly Salary: $1,200–$1,400 USD The Profile Qualifications: • Proven experience as an executive assistant, virtual assistant, or in a similar role. • Strong understanding of real estate workflows is highly preferred. • Familiarity with property management tasks and systems. • Excellent English communication skills, both written and verbal. • Comfortable managing shifting priorities on short notice. • Tech-savvy (Google Workspace, CRM platforms, scheduling apps). • Reliable internet connection and quiet work environment. The Employer This is a full-time, remote position supporting a high-performing real estate professional and family man. You will function as a right-hand assistant, handling critical administrative tasks across real estate sales, property management, personal scheduling, and family logistics. The ideal candidate is proactive, organized, tech-savvy, and excellent at managing dynamic, fast-paced priorities.