Coordinator, Distribution & Logistics

About Food Banks Canada At Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organizations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry. In 2024, Waterstone Human Capital recognized our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organizations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organizational goals collaboratively with a team that is happy, healthy and engaged. Our efforts and impact are expanding, and we're opening doors for passionate, teamwork-driven professionals in search of a career that's both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country. About the Role The Coordinator, Distribution & Logistics works to support food distribution and logistics. The primary responsibility of this role includes completion of administrative functions related to logistics for the intake and distribution of food donations across Canada. What You Will Be Doing • Assist with coordinating the day-to-day logistics of the National Food Sharing System (NFSS) that may include accepting offers from donors (donors may include manufacturers, retailers, wholesalers, etc.) and working with transport and other logistics partners to distribute goods to food bank organizations across the country • Develop strong working relationships with stakeholders that include donors, the food bank network, warehousing and transportation partners, and other logistics providers • Maintain accurate and detailed records relating to all food offers, including obtaining net weight verification, shipping documentation and proof of delivery, in preparation for invoice payment, reporting and annual financial audits • Facilitate invoice reconciliation and payment, ensuring payment and processing moves through the appropriate authorization process in a timely and accurate manner • Maintenance of monthly budgeting and reconciliation process, helping to identify ways to tighten expenditures as needed. • Complete up-to-date reporting and analytics of food acquisition and distribution to share with staff, the board, donors, and the food bank network • Complete inventory management and allocation for assigned programs • Assist with entering donations in inventory management system • Work with transportation providers to obtain the best possible pricing, while ensuring service levels to donors and food banks are maintained • Utilize service provider portals to schedule, monitor and complete deliveries • Assist with the implementation of technology solutions designed to improve efficiencies of logistics and other food movement • Other duties as assigned What You Will Need • Completion of a postsecondary college diploma program or equivalent in a related logistics field • Minimum 2 years’ relevant administrative logistics support experience • Logistics certification(s) would be considered an asset • Strong administrative skills with the ability and desire to keep accurate up-to-date records • Organized and extremely detail oriented • Ability to confidently work in a fast-paced environment • Demonstrated initiative, action oriented • Strong written and verbal communication skills • Effective interpersonal skills and success in working in a team environment • Adept problem solver • Proficiency in Microsoft Office applications including Excel, Outlook and Word • Commitment to the mission of Food Banks Canada and to providing the highest level of service to all stakeholders including donors, food banks and logistical partners • Familiarity with software and internet-based logistics products would be considered an asset • Knowledge of the food sector and/or the unique logistical food bank environment would be considered an asset • Bilingualism (English/French) is an asset Working Conditions • Full-time, Monday-Friday, with occasional evening and weekend work • This position is remote and may be based anywhere in Canada Application Information If this opportunity to work with an exciting, growing, national non-profit appeals to you, please apply with your cover letter and resume. Additional information on this role can be found in the full job description. This posting will remain open until Friday, Oct 10, 2025. We look forward to hearing from and connecting with you! Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to [email protected] if you require accommodations. We thank all those who apply but only those applicants who are selected for an interview will be contacted.