Administrative / Executive Assistant | GumGum | $31 – $42 | Remote (United States)

Full job description About Us: We are looking for an experienced Executive Assistant to join our team! Our company is on a breakout trajectory with an abundance of growth and development opportunities. We allow you a chance to gain experience you would likely, not be afforded in larger organizations or government agencies. About the Role We are looking for a team player with strong attention to detail who thrives in supporting others. The successful candidate will be primarily responsible for performing a variety of administrative and clerical tasks. Secondary responsibilities will include accounts receivable and collections tasks as needed. Executive / Administrative Assistant Responsibilities Include: • Performs clerical and administrative tasks including making calls, drafting letters, memos, invoices, timesheets, and attendance reports, and other documents • Performs office tasks including maintaining records, and performing basic bookkeeping • Manages training programs and obtains credentials for attendees • Maintains client accounts on Zoho CRM and records of client interactions with details of inquiries, complaints, or comments. • Create sales proposals and supporting materials as needed • Accounts receivable and collections support as needed – including processing payments, resolving outstanding payments, tracking, and reconciling ledger Accounts Receivable & Collections Responsibilities Include: • Creates and sends out new client welcome packets • Responsible for daily tracking and calls to resolve outstanding payment and data collection issues and generates weekly aging reports • Manages and ensures meeting monthly cash flow goal • Reconciles AR ledger to ensure that all payments are accounted for • Process ACH and credit card payments Qualifications • Minimum 3 years of experience in client relations, administrative support, billing, and collection • Strong communication skills • Service-oriented and able to resolve client grievances. • Ability to multi-task, prioritize, and manage time effectively. • Excellent organizational skills and attention to detail. • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Technical Skills • Familiarity with CRM systems and practices • Extremely proficient with Microsoft Office Suite, especially Excel, Word, PowerPoint • Experience with QuickBooks (minimum 3 years) Compensation and Benefits • Bonus opportunities – up to $3000 per year based on job performance and meeting preset goals • 401(k) with company match • Health, Vision and Dental insurance • Paid time off • Overtime is available Job Type: Full-time/Pat-time Pay: From $31.00 – 42.00 Per Hour Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Paid time off • Tuition reimbursement • Vision insurance Schedule: • Monday to Friday Experience: • Microsoft Powerpoint: 2-3 years (Preferred) • Microsoft Word: 2-3 years (Required) • Microsoft Excel: 2-4 years (Required) Work Location: Remote